Business Analyst vs Project Manager

Business Analyst vs Project Manager – What is the Difference?

In the contemporary world of business, it is crucial to be also aware of the responsibilities of the Business Analyst and the Project Manager to enhance project outcomes. Even though both are generally involved in day-to-day projects, the job descriptions, needed competencies, and career paths of a Project Manager and a Business Analyst differ significantly. In this article, you will find out what Business Analysts and Project Managers are, what jobs they do, what abilities they should have, and what kind of work they can offer you in the future.


Based on the differences between Business Analyst and Project Manager given above, one can conclude that the main distinction is in the concentration of the occupation and the obligations of the person in the position. BA is more focused on business requirements wherein the BA should determine what is good for the business while the PM controls the project plans, implementation, and ends. This is the kind of information, which we will be discussing in this blog, paying attention to the differences between these two roles in detail.

Who is a Business Analyst?

A business analyst is an expert who frequently performs the role of an intermediary between the company representatives and the IT department. Their main purpose is to assess the purpose and necessity of a business as well as find a way to present it in terms of technology. They have a crucial role to fulfill in the business to ensure that the end product being delivered to the business is essential.

Business Analyst

Role of a Business Analyst:

  1. Requirement Gathering: Determining and capturing required features in an organization. This entails consulting with stakeholders to determine their expectations to make technical specifications out of the expectations set by the stakeholders. Interviews, Surveys, Workshops, and Observations are some usual ways that are employed by Business Analysts to get the requirements.
  2. Stakeholder Analysis: Stakeholder management involves the parties to find out their concerns and demands. This involves the recognition of stakeholders, their power, their interest in the project, their perception of the project and or program, and how best to meet these expectations.
  3. Solution Assessment: Evaluating various strategies for solving business issues. The role of the Business Analysts is to evaluate the effectiveness and efficiency of various solutions and identify which scheme is the most efficient one to apply.
  4. Documentation: Documenting details like business requirements documentation or functional requirements documentation. These documents are of paramount importance in endeavours to ensure that all the stakeholders have adequate project expectations and goals.
  5. Testing and Validation: Ensuring that the implemented solution meets the specified requirements. Business Analysts often work with the QA team to develop test cases and validate that the solution meets the business needs.

By honing these core Business Analyst skills and earning certifications like ECBA, CCBA, and CBAP, you can become an even more effective Business Analyst and bridge the gap between business and technology.

Who is a Project Manager?

A Project Manager is responsible for the overall management of a project, from initiation to closure. Their primary role is to ensure that the project is completed on time, within budget, and to the desired quality standards. They coordinate the efforts of the team, manage resources, and communicate with stakeholders.

Project team Structure

Role of a Project Manager:

  1. Project Planning: Defining project scope, objectives, and deliverables. This includes creating a detailed project plan that outlines the project timeline, milestones, and tasks.
  2. Resource Management: Allocating resources and managing the project team. Project Managers ensure that the right people are assigned to the right tasks and that resources are used efficiently.
  3. Risk Management: Identifying and mitigating project risks. Project Managers develop risk management plans to identify potential risks, assess their impact, and implement strategies to mitigate them.
  4. Budget Management: Managing the project budget and ensuring cost control. This includes tracking project expenses, forecasting costs, and ensuring that the project stays within budget.
  5. Stakeholder Communication: Keeping stakeholders informed about project progress and issues. Project Managers use various communication channels to update stakeholders and ensure that everyone is aligned on the project goals and status.

Project Manager Vs Business Analyst – comparison

Aspect Business Analyst Project Manager
Focus Identifying business needs and finding solutions to business problems. Planning, executing, and closing projects.
Key Responsibilities Requirement gathering, stakeholder analysis, solution assessment, documentation, testing, and validation. Project planning, resource management, risk management, budget management, and stakeholder communication.
Skills Required Analytical thinking, communication, technical knowledge, problem-solving, documentation. Leadership, time management, risk management, communication, budgeting.
Type of Role Individual tasks related to requirement gathering and analysis. Managing a team to achieve project goals.
Working Style Often works independently or with a small group of stakeholders. Responsible for team coordination and resource management.
Salary (India) ₹500,000 – ₹1,200,000 per annum. ₹800,000 – ₹2,000,000 per annum.
Salary (US) $60,000 – $110,000 per annum. $75,000 – $130,000 per annum.
Salary (UK) £35,000 – £65,000 per annum. £45,000 – £85,000 per annum.
Career Growth Senior Business Analyst, Product Manager, IT Consultant. Senior Project Manager, Program Manager, Portfolio Manager.
Specialization Opportunities to specialize in specific industries or domains. Opportunities to manage larger and more complex projects.


In conclusion, both Business Analysts and Project Managers play essential roles in the success of projects. While a Business Analyst focuses on identifying and solving business problems, a Project Manager is responsible for overseeing the project’s execution. Understanding the key differences between these roles can help organizations allocate resources effectively and ensure project success.

Techcanvass offers Business Analysis certifications programs to help you excel as business Analysts. Business Analysts are gaining credibility in the Industry and this profile is the profile of the future.

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